Why you should write an RFP
A request for proposal (RFP) establishes a strong foundation for your organization in a procurement process. RFP is a document that an organization provides to announce a new project opportunity to interested parties through a bidding process. Requests for proposals are time-sensitive and subject to change.
Rather than spending a truckload of time looking for a vendor, an RFP allows vendors to come to you with a proposal. RFPs also allow you to view the project from different perspectives as each vendor includes their plan of action along with their bid for the project. The best part is that you’ll have all this information before you even have to commit to any agency or vendor.
It may feel like a big request to write it all down before you ask developers/designers to offer a quote, but in the end it will save everyone time. Really!
What makes a good RFP?
- Intro or executive summary
- Business overview and background
- Project goals and target audience
- Scope of work and deliverables
- Project timeline
- Structure of the vendor proposal
- Budget
- Selection criteria
- Proposal timeline
If you include all of this information up front, you’ll have created a good RFP that will allow you to get through more proposals, weed out the bad apples more easily, and to find an agency that will deliver what you need, on time and within budget. Saving (and respecting) everyone’s time!
Resources:
- wordrake.com/blog/rfp-101-what-is-the-purpose-of-an-rfp
- blog.onsharp.com/the-importance-of-planning-your-rfp-project
- rfp360.com/write-rfp-tips/
- blog.hubspot.com/marketing/rfps
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